Claim HRDF Training Grants with Expert Support
At Accounting.my, we help businesses claim HRDF efficiently and compliantly. Whether you’re registering for the first time or claiming training reimbursements, our service ensures every step is done right.
What Is HRDF?
The Human Resources Development Fund (HRDF) is a government initiative administered by HRD Corp (Pembangunan Sumber Manusia Berhad) under Malaysia’s Ministry of Human Resources. Its purpose is simple: to help Malaysian employers upskill their workforce, while claiming back eligible costs.
Through the HRDF scheme, eligible companies that are registered and contribute monthly levies can receive reimbursements for a wide range of training programmes, helping them develop internal talent, boost productivity, and stay competitive in their industry.
Is My Company Required to Register?
If your company meets these two criteria, registration is mandatory under Malaysian law:
- You have 10 or more Malaysian employees
- Your business falls under an industry covered by HRDF
Even companies with 5 to 9 employees may register voluntarily and enjoy claimable benefits.
Once registered, your company will contribute 1% of the monthly wages (basic salary + fixed allowance) of each eligible employee to the HRDF levy.
What Can You Claim Under HRDF?
The fund covers more than just tuition fees. Depending on the approved scheme, you may claim for:
| Type of Training | Examples |
| External Courses | Soft skills, technical certifications, digital tools, safety training |
| Internal Upskilling | In-house sessions conducted by certified HRDF trainers or consultants |
| Trainer Fees | For approved external or in-house trainers |
| Travel & Accommodation | Hotel, transport, or mileage (if training is outside city/region) |
| Training Materials | Books, modules, or software required for training (subject to approval) |
Why Does It Matter?
The HRDF system encourages a skills-first business culture in Malaysia, where SMEs and enterprises alike can:
- Stay relevant in a competitive, digital-first economy
- Reduce employee turnover through upskilling
- Offset HR development costs with government funding
In short, HRDF helps you grow your team while protecting your cash flow.
Who Needs to Register for HRDF?
If your business has 10 or more employees and falls within the industries below, HRDF registration is mandatory.
Core Industries (Product & Trade-Based)
- Tax planning
- Tax preparation and filing
- Cash flow analysis
- Budgeting and forecasting
- Financial analysis and reporting
- Bookkeeping services
- Inventory management
- Stock Control
- Fixed asset management
Lifestyle, Retail & Services
- Fashion & apparel
- Cosmetics
- Tourism & recreation
- General services
- Franchises
- Arts, culture & entertainment
- Food & beverage
Media, Finance & Technology
- Tax planning
- Tax preparation and filing
- Cash flow analysis
- Budgeting and forecasting
- Financial analysis and reporting
- Bookkeeping services
- Inventory management
- Stock Control
- Fixed asset management
Energy, Utilities & Transport
- Electricity, oil & gas
- Water & sewerage
- Solid waste & environmental management
- Automotive & repair services
- Transportation & storage
- Delivery & courier services
Knowledge & Public Services
- Depreciation calculation
- Cost accounting
- Internal controls assessment
- Audit support
- Compliance management
- Accounting software implementation
Who’s Exempted? Local councils Federal or state governments Statutory bodies NGOs with pure social/welfare focus
How to Calculate the HRDF Levy
Levy = (Basic Salary + Fixed Allowances) × 1%
*Employers contribute 1% of employees’ monthly wages, paid by the employer (not deducted from employees).
*Salary Includes, basic monthly salary, fixed allowances (transport, housing), paid leave
Certificate of Incorporation / Business Registration
- Form 9 / Form 8 / Section 14 Superform
- Business License (if applicable)
EPF (KWSP) statement SOCSO (PERKESO) statement
- EPF (KWSP) statement
- SOCSO (PERKESO) statement
Company Activity Documents
- Company profile
- Annual report
- Other documents showing your business license or operations
HRDF Claim Roadmap for Employers in Malaysia (2025)
The Human Resources Development Fund (HRDF), managed by HRD Corp, allows eligible Malaysian employers to claim reimbursements for employee training costs. Below is a clear, step-by-step roadmap designed to guide you through the claim process effectively.
Step 1Register as a HRDF Employer
Before you can make any claims, your company must be registered with HRD Corp.
- Mandatory if you have 10 or more employees
- Industry must fall under HRDF-covered sectors
- Required documents include:
- Certificate of incorporation (Form 9 / Section 14 Super Form)
- EPF or SOCSO statement
- Company profile showing nature of business
Note: Employers who meet the criteria but fail to register may be fined or prosecuted.
Step 2Select a HRDF-Claimable Training
Only trainings conducted by HRD Corp-registered providers are eligible for claims.
- Choose from schemes such as SBL or SBL-Khas
- Ensure the course is approved in advance (if required)
- Collect course brochure, trainer profile, and quotation
Step 3Pay Training Fees Upfront
Employers are required to cover the training cost upfront.
- Payment must be made directly by the employer (not the employee)
- Keep official invoices and receipts for submission
- Expenses that can be claimed may include:
- Course fees
- Materials
- Transportation and accommodation (subject to scheme conditions)
Step 4Submit Your Claim via e-TRiS Portal
Once training is complete, log in to the HRD Corp e-TRiS portal to file your claim.
- Documents to upload:
- Completed claim form
- Invoice and receipt
- Attendance record
- Certificate of completion
- Bank account information for reimbursement
Claims must be submitted within 6 months of the training end date.
- Documents to upload:
Step 5Claim Review and Reimbursement
HRD Corp will process your application and verify the claim.
- Processing time typically ranges from 14 to 30 working days
- If approved, the claim amount will be reimbursed to the employer's account
- If additional information is required, HRD Corp may contact you for clarification
Claim HRDF in Malaysia
Why Choose Accounting.My for HRDF Claim
1
HRDF Compliance Experts
We understand HRD Corp’s latest policies, claim types, and submission protocols so you avoid costly mistakes.
2
End-to-End Claim Handling
3
Error-Free Documentation
We pre-check all forms, receipts, and supporting documents to reduce rejection rates and ensure faster reimbursements.
4
Support for All HRDF Schemes
SBL, SBL-Khas, in-house training, whatever scheme you use, we tailor the process accordingly.
5
Transparent Pricing
No hidden costs. You’ll know exactly what our service includes before we start.
6
Trusted by Malaysian SMEs
We’ve supported companies across industries, manufacturing, F&B, education, healthcare, and more.
7
Fast, Responsive Support
Dedicated consultants who answer your HRDF questions quickly, no long waits or confusing replies.
HRDF Claim Service Testimonials
CERTIFIED ACCOUNTANT - DATA ENTRY
Frequently Asked Questions About Claim HRDF Service
Who Is Required To Register For HRDF?
All Malaysian-registered employers in specified industries with 10 or more local employees (Malaysian citizens) are mandated by law to register and contribute 1% of employees’ monthly wages to HRDF.
Can Smaller Companies Below 10 Staff Register Voluntarily?
Yes. Companies with 5 to 9 employees may register under the optional registration scheme. This allows them to contribute and benefit from HRDF claims even though they’re not legally obligated to.
Is The HRDF Levy Deducted From Employee Salaries?
How Do I Register For HRDF?
You can register online through the official HRDF Portal (eTRiS). You will need:
- Company registration docs (e.g. SSM forms)
- Employee list with EPF/SOCSO proof
- Company activity documents (profile/website)
Alternatively, reach out to us and we will help you to get sorted.
What If I Don’t Register, But I’m Required To?
Failing to register despite meeting the criteria is a violation of the PSMB Act 2001. This may result in:
- A fine of up to RM10,000, or
- Imprisonment of up to 1 year, or both.