10 Best Company Secretary Firms in Malaysia

Need help setting up a Sdn Bhd or staying compliant with SSM? A licensed company secretary is mandatory in Malaysia, and these firms can handle everything, from incorporation to regulatory filings.

Struggling with late submissions, confusing board resolutions, or a secretary who’s hard to reach? You’re not imagining the stress, non-compliance can cost you more than just time.

This guide ranks Malaysia’s 10 best company secretarial services providers in 2025. You’ll also learn how to register Sdn Bhd, what it costs, and whether foreigners can start companies legally in Malaysia.

Comparison Table for Company Secretary Firms

*Prices may vary depending on services and scope.

1. Accounting.My

Full-service company secretary with built-in tax and accounting support.

Accounting.My offers more than just company formation, it’s a long-term partner for compliance, tax, and financial reporting. Whether you’re setting up an Sdn Bhd or expanding as a foreign director, their team helps you stay aligned with Malaysia’s Companies Act and LHDN expectations.

Why choose Accounting.My:

• Licensed company secretaries under SSM compliance
• Offers accounting, tax filing, SST advisory & audit preparation
• Optional cloud accounting software integration

Ideal For: New Sdn Bhd setups, foreign owners, and growing SMEs

With Accounting.My, you don’t need to juggle multiple vendors. You get a licensed secretary, tax agent, and accounting support,  all under one roof, designed for Malaysian business realities.

Key Services:

• Sdn Bhd incorporation
• Compliance reviews and annual filings
• Governance advisory
• Board meeting coordination
• Secretary audit training
• LLP setup

Testimonials:

“They guided us through the maze of legal and regulatory requirements.” — Hi-Tech Record Auto Part Sdn. Bhd.

 “All paperwork was filed accurately and on time.” — HL Steel Products Sdn. Bhd.

2. Mishu

Digital-first secretarial firm with full compliance support.

Mishu takes a modern approach to corporate compliance by combining legal expertise with tech efficiency. Known for helping early-stage businesses, they streamline the entire Sdn Bhd setup process, from MyCoID to HR policies.

Ideal For: Digital entrepreneurs and scaling SMEs

Why choose Mishu:

• Fast MyCoID registration: Get your company formed in days
• In-house consultants: Supports tax, HR, and licensing needs
• Digital dashboard: Tracks filings, reminders, and renewals
• No paperwork chaos: Everything is cloud-managed

Startups that value automation and guidance will find Mishu a strategic long-term partner.

3. Consistant Info Sdn Bhd

Secretarial services with bundled accounting for SMEs.

With over 15 years of experience, Consistant Info has earned a reputation for reliable service at budget-friendly rates. Their bundled packages are designed for microbusinesses that want legal and financial compliance without the cost of a full in-house team.

Starting From: RM35/month

Why choose Consistant Info:

• Flexible packages: Suited for sole proprietors to SMEs
• Audit-ready reports: Meet deadlines with zero stress
• WhatsApp support: Fast answers from real humans
• Optional add-ons: Tax, payroll, and audit services

A go-to option for small businesses seeking simplicity without sacrificing compliance.

4. 3E Accounting Malaysia

Corporate secretary backed by award-winning accounting services.

3E is more than just a secretarial firm, it’s a full-suite accounting brand trusted by hundreds of Malaysian SMEs. They offer incorporation, bookkeeping, SST compliance, and financial advisory all under one roof.

Best For: Entrepreneurs who want a single vendor for both legal and finance

What stands out at 3E:

• Multiple awards: Recognised in regional accounting circles
• Seamless tech stack: Use cloud tools to manage documents
• Tax + CoSec bundle: Saves time and improves coordination
• International clients supported: Clear SOPs for foreign owners

“If you’re launching and scaling fast, 3E offers structured support that evolves with you.”

5. EC Secretary

Kuala Lumpur-based provider with dual focus on finance and compliance.

EC Secretary is ideal for business owners looking for full-service secretarial help in KL. They offer regular filing, meeting resolutions, tax compliance, and payroll assistance, all localised to Malaysian statutory requirements.

Best For: Local SMEs and KL-based founders needing physical proximity

Extra Services Available:

• Financial statement prep: Clean books for audit and tax
• Payroll processing: Monthly reports and payslip generation
• Tax support: SST registration and LHDN liaison
• Hands-on reminders: Never miss a filing again

EC Secretary works well for companies that need more than just document handling, they help you stay on top of every regulatory milestone.

6. Boardroom Corporate Services

Regional firm trusted by PLCs and multinationals. Boardroom is one of the go-to providers for public-listed companies, cross-border firms, and large conglomerates. Their services extend beyond just compliance, they also manage investor communications and IPO readiness for companies across Southeast Asia.

Ideal For: Large corporations and cross-border entities

Why go with Boardroom:

• Custom enterprise solutions: Tailored workflows for complex structures
  
• Board meeting management: Preparation, facilitation, and documentation
  
• Regional compliance: Covers Malaysia, Singapore, and beyond
  
• Public listing expertise: From prospectus support to share registry services

If you run a listed company or plan to expand across borders, Boardroom is structured to scale with your needs.

7. TMF Administrative Services Malaysia (TMF Group Malaysia)

Global firm offering multinational compliance expertise.

TMF Group operates in over 80 countries, and their Malaysian branch supports foreign investors setting up Sdn Bhd or subsidiaries. They specialise in helping clients meet Malaysian legal standards while syncing with their global corporate structure.

Best For: Foreign investors and multinational holding setups

Standout Features:

• Visa and work permit advisory: Integrated with entity setup
• Global legal frameworks: Syncs with HQ compliance policies
• Payroll + CoSec synergy: Ideal for regional HR teams
• Used by Fortune 500 clients: Trust backed by scale and reputation

TMF is a smart choice if you’re looking for a frictionless setup that aligns with global standards.

8. Crowe Malaysia

Professional firm bridging secretarial and investment advisory.

Crowe Malaysia delivers company secretarial services within a broader advisory ecosystem. Their team works closely with tax and corporate finance units to structure entities that are both compliant and investment-ready.

Use If: You want legal filing plus sector-focused corporate strategy

 What You’ll Get:

• Custom structures: Designed around ownership goals
• End-to-end advisory: From incorporation to board advisory
• Licensed tax agents + CoSec team: Communicates seamlessly
• Experience with regulated industries: Finance, healthcare, education

9. BDO Malaysia

Accounting-first compliance partner with secretarial arm.

As one of Malaysia’s top audit firms, BDO brings methodical precision to secretarial services. Their clients benefit from seamless coordination between financial audits and corporate filings, reducing friction and deadline misses.

Best For: SMEs scaling toward IPO or group consolidation

Services Include:

• Registered office address: Full compliance with SSM
• AGM/EGM facilitation: Notices, minutes, and resolutions
• Company constitution updates: Keeps you in line with new laws
• Director appointment and resignation tracking

If you already use BDO for audit or tax, integrating CoSec makes your operations leaner and more compliant.

10. Amaze Advisory Global Sdn Bhd

Amaze Advisory is a well-known name in Kuala Lumpur, serving entrepreneurs with a full suite of services, including company registration, secretarial compliance, payroll, EOR, and nominee director options.

Ideal For: Startups, SMEs, and foreign investors needing end-to-end back-office support

Standout Advantages:

• All-in-one packages: Incorporation, corporate secretarial, HR/payroll, and nominee services
• Employer of Record (EOR): Enables foreign businesses to hire locally without establishing a local entity
• Strategic location: Based in Bangsar South, accessible to KL entrepreneurs
• Cross-border readiness: Supports businesses expanding regionally

Amaze Advisory is a strong contender if you’re after a unified service model that grows with your business.

How to Set Up a Sdn Bhd Company in Malaysia

Setting up a private limited company (Sdn Bhd) in Malaysia is straightforward, but only if you follow the required steps and engage a licensed company secretary. Here’s what’s involved:

1. Name Search

Check if your business name is available on the MyCoID system.

Before anything else, you must ensure that your proposed company name is not already taken. Use the MyCoID portal to conduct a name availability search and reserve it (RM50 fee applies).

Pick a unique name that reflects your business activity, names too generic or sensitive may be rejected.

2. Appoint Company Directors

You need at least 1 resident director who is 18 years or older.

Malaysian law requires every Sdn Bhd to have at least one director who resides in Malaysia (citizen or permanent resident). This ensures someone local is accountable for legal matters.

Foreigners who don’t meet this requirement must engage a nominee director service from a trusted provider.

3. Engage a Licensed Company Secretary

This is a legal requirement under the Companies Act 2016.

Your appointed company secretary must be a certified member of MAICSA, MACS, or licensed by SSM. They will handle all regulatory filings, resolutions, and compliance matters.

Most secretarial firms in our Top 10 list offer incorporation packages that include secretary appointment.

4. Prepare & Submit Incorporation Documents

File your incorporation application through MyCoID or a secretarial firm. You’ll need to submit:

• Form 9 (Notice of Registration)
• Constitution (optional)
• Directors’ consent (Form 48A equivalent)
  
• Declaration of compliance

These can be filed online via the MyCoID 2016 portal, or your secretary can do it on your behalf.

“No need to print or go to SSM in person, Malaysia now supports full digital incorporation.”

5. Receive Certificate of Incorporation

You’ll receive your official company registration certificate from SSM.

Once approved, you’ll be issued a Certificate of Incorporation (Section 17) and a Company Registration Number (CRN). Your company is now legally formed.

Most reputable secretarial firms complete the full Sdn Bhd setup in just 1 to 3 business days, assuming no name rejection or document issues.

Choosing the Right Company Secretary Service

Here’s what to check before hiring:

• Is the secretary licensed by SSM or MAICSA?
• Do they support digital filings and deadline reminders?
• Are other services bundled (accounting, tax)?
• Can they advise on director responsibilities and governance?
• Are past clients publicly documented or reviewed?

Cost to Set Up a Sdn Bhd (2025)

Some firms offer all-inclusive packages with SSM, address, and governance support.

Can Foreigners Register a Sdn Bhd in Malaysia?

Foreigners can register a Sdn Bhd company in Malaysia, but there are several conditions that apply to ensure local regulatory compliance, here’s how to register a company in Malaysia for foreigners.

Basic Requirements for Foreigners:

• At least one director must reside in Malaysia
  The director can be a Malaysian citizen or a foreigner with a valid long-term visa (MM2H, Employment Pass).
  
• A local business address is required
  This must be a physical Malaysian address (P.O. boxes not allowed). Many secretary firms offer registered address services.
  
• Engage a licensed company secretary
  Just like local companies, foreigners must appoint a certified or SSM-licensed company secretary to handle compliance and filings.

Sector-Specific Restrictions:

Some industries are protected and may require partial Malaysian ownership:

• Retail & trading
• Education
• Telecommunications
• Oil & gas
• F&B (for foreign-owned franchises or standalone setups)

Note: The equity requirement varies depending on the industry, investment amount, and whether the business falls under the WRT (Wholesale, Retail & Trade) license jurisdiction.

Additional Filings:

Depending on your ownership structure and visa status, you may need:

• WRT License (for >50% foreign shareholding in retail/trade)
• Employment Pass or MM2H visa (to act as resident director)
• Bank account setup documentation & paid-up capital proof

Tip: Many firms like Accounting.my offer end-to-end support for foreign Sdn Bhd incorporation, including nominee director options, local address, and licensing assistance.

Conclusion: Get Secretarial Help That Grows with You

The right company secretary isn’t just ticking compliance boxes, they’re a partner in your growth. From incorporation to tax season to investor reports, your company secretary can make or break your business backend.

The 10 firms listed above combine local regulatory experience, digital convenience, and practical advisory, all essential for Sdn Bhd success in 2025.